Sponsors & Exhibitors Opportunities

Invitation

On behalf of the eDNA Conference Committee, we extend a warm invitation to your organisation to become a valued sponsor or exhibitor at the 2027 Environmental DNA (eDNA) Conference.

The conference will take place on 16 – 19 February 2027 in Canberra, Australia, at the QT Canberra Hotel.

With an expected attendance of 250 delegates from across Australia and New Zealand, this conference will bring together leading ANZ eDNA groups, involved in research, industry, environmental management agencies and biosecurity authorities.

The support of sponsors and exhibitors plays a pivotal role in fostering an enriching environment for knowledge exchange and networking at the conference.

By choosing to sponsor, you not only align your brand with innovation and industry leadership but also gain prominent visibility among key decision-makers and influencers in the Environmental DNA sector. Major sponsors enjoy heightened visibility and exclusive promotional opportunities.

The conference offers exhibitors a platform to display their products and services to a focused audience keen on discovering the latest solutions and innovations. Engage directly with potential clients, partners, and industry experts in a vibrant and conducive atmosphere.

We understand the importance of a mutually beneficial partnership. Therefore, we are open to tailoring packages to suit your specific goals, ensuring a meaningful return on investment for your company.

Join us in shaping the future of Environmental DNA.  Your involvement will not only elevate the conference experience but will also significantly enhance your company’s visibility and influence within the eDNA community.

We look forward to the prospect of having your organisation as a vital part of our conference and appreciate your consideration of this invitation.

Kind Regards,
eDNA Conference Sponsorship Committee

Enquiries

Please contact Conference Design to discuss supporting the conference.

All packages are customisable.

+61 3 6231 2999
mail@conferencedesign.com.au

Package Overview

All prices are quoted in Australian Dollars (AUD$) and include GST.

Click on a package for more information.

• Platinum Sponsor – $20,000
• Gold Sponsor – $15,000
• Silver Sponsor – $10,500
• Bronze Sponsor – $7,500
• Exhibition Booth – $3,500
• Dinner Sponsor – $8,000
• Welcome Reception Sponsor – $6,000
• Coffee Cart Sponsor – $6,500
• Conference App Sponsor – $5,500
• Name Badge & Lanyard Sponsor – $5,500
• Keynote Speaker Sponsor – $4,500
• Childcare Bursary Sponsor – $2,500
• ECR Bursary Sponsor – $2,500

Platinum Sponsor (Exclusive)

$20,000 incl. GST

Inclusions:

• One (1) 6m x 2m exhibition booth in a preferred position including:
  • White panel shell scheme booth.
  • Fascia board with your company name
  • Clothed trestle and 2 chairs
  • Two (2) spotlights
  • One (1) 10amp 4 way multi box power outlet
  • One (1) wastepaper basket
• Six (6) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Verbal acknowledgement as Platinum Sponsor during the conference
• Ten-minute address during a plenary session
• Logo and acknowledgement as Platinum Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Five (5) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Exhibitor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on an individual sponsor’s slide in the plenary room.
• Three (3) app push notifications throughout the conference – one (1) per day.
• Four (4) banners displayed during the conference: two in the plenary hall and two in the catering area
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

Package can be booked without a booth for $18,000 incl. GST, please email mail@conferencedesign.com.au.

Gold Sponsor (Two Opportunities)

$15,000 incl. GST

Inclusions

• One (1) 6m x 2m exhibition booth in a preferred position including:
  • White panel shell scheme booth.
  • Fascia board with your company name
  • Clothed trestle and 2 chairs
  • Two (2) spotlights
  • One (1) 10amp 4 way multi box power outlet
  • One (1) wastepaper basket
• Four (4) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Verbal acknowledgement as Gold Sponsor during the conference
• Logo and acknowledgement as Gold Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Four (4) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Exhibitor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on an individual sponsor’s slide in the plenary room.
• Three (3) app push notifications throughout the conference – one (1) per day.
• Two (2) banners displayed during the conference: two in the plenary hall and two in the catering area
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

Package can be booked without a booth for $13,000 incl. GST, please email mail@conferencedesign.com.au.

Silver Sponsor (Three Opportunities Available)

$10,500 incl. GST

Inclusions

• One (1) 3m x 2m exhibition booth including:
  • White panel shell scheme booth.
  • Fascia board with your company name
  • Clothed trestle and 2 chairs
  • Two (2) spotlights
  • One (1) 10amp 4 way multi box power outlet
  • One (1) wastepaper basket
• Three (3) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Verbal acknowledgement as Silver Sponsor during the conference
• Logo and acknowledgement as Silver Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Exhibitor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Two (2) app push notifications throughout the conference – one (1) per day.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

Package can be booked without a booth for $8,500 incl. GST, please email mail@conferencedesign.com.au.

Bronze Sponsor (Five Opportunities Available)

$7,500 incl. GST

Inclusions

• One (1) 3m x 2m exhibition booth including:
  • White panel shell scheme booth.
  • Fascia board with your company name
  • Clothed trestle and 2 chairs
  • Two (2) spotlights
  • One (1) 10amp 4 way multi box power outlet
  • One (1) wastepaper basket
• Two (2) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Verbal acknowledgement as Bronze Sponsor during the conference
• Logo and acknowledgement as Bronze Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Exhibitor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• One (1) app push notification throughout the conference
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

Package can be booked without a booth for $5,500 incl. GST, please email mail@conferencedesign.com.au.

Exhibition Booth

$3,500 incl. GST

Inclusions

• One (1) 3m x 2m exhibition booth including:
  • White panel shell scheme booth.
  • Fascia board with your company name
  • Clothed trestle and 2 chairs
  • Two (2) spotlights
  • One (1) 10amp 4 way multi box power outlet
  • One (1) wastepaper basket
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Logo and hyperlink on the conference website, app, and online conference portal.
• 200-word company profile on the conference website, app, and online conference portal.
• Two (2) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Exhibitor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

Individual Sponsorship Opportunities

The following opportunities are available to enhance other sponsor or exhibitor packages, or as individual items.

Please contact mail@conferencedesign.com.au if you are interested in discussing any of the below items.

Dinner Sponsor (Exclusive)

$8,000 incl. GST

The conference dinner stands out as a highlight of the event. Sponsoring this dinner presents a wonderful opportunity to showcase your organization in an enjoyable and laid-back setting. Additionally, dinner sponsorship offers the chance to address delegates.

Inclusions

• Verbal acknowledgement as Dinner Sponsor during the dinner
• Opportunity to address delegates during the dinner (5 minutes)
• Two pull-up banners displayed in prominent locations during the Dinner.
• Logo and acknowledgement as Dinner Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Sponsor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Logo displayed on an individual sponsor’s slide during the dinner.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Three (3) complimentary tickets to the Conference Dinner

Welcome Reception Sponsor (Exclusive)

$6,000 incl. GST

This is the first opportunity for delegates to connect at the conference and spirits are always high and a worthwhile element with which to align your brand.

Inclusions

• Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception.
• Opportunity to address delegates during the Welcome Reception (5 minutes)
• One pull-up banner displayed in prominent locations during the Welcome Reception.
• Logo and acknowledgement as Welcome Reception Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Sponsor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal
• Three (3) complimentary tickets to the Welcome Reception

Coffee Cart Sponsor (Exclusive)

$6,500 incl. GST

Your sponsorship of the Coffee Cart will allow you to engage delegates by branding the area with your signage and developing a relaxed café style atmosphere. 

The coffee cart will have a barista serving coffee, hot chocolate, and tea throughout each day of the conference.

Inclusions

• Approximately 4m x 2m floor space, including:
  • One (1) barista coffee machine and serving station
  • Signage
• One (1) barista – additional baristas can be provided at cost.
• 250 drinks per day – additional drinks can be provided at cost.
• Two (2) pull-up banners (up to 1m wide) at the coffee cart (sponsor to supply).
• Opportunity to provide promotional items/brochures at the coffee cart and on café tables next to the coffee cart.
• Logo and acknowledgement as Coffee Cart Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• One (1) PDF brochure/flyer available for download from the app, and online conference portal.
• One (1) promotional video displayed on the app, and online conference portal.
• Sponsor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal

Conference App Sponsor (Exclusive)

$5,500 incl. GST

Empower your conference experience with our versatile app, accessible on iPhone, Android, and various mobile devices. From the conference program to exhibitor details and contacts, our app provides delegates with everything they need for a successful event, right at their fingertips.

Inclusions

• Verbal acknowledgement as Conference App Sponsor during the conference
• Logo and acknowledgement as Conference App Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Logo and hyperlink on the conference app homepage footer.
• Logo and hyperlink on the conference app main menu.
• Dedicated conference app page for the sponsor accessible from the main menu.
• Option to include information on up to 5 x products/services with dedicated pages and images.
• Sponsor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Three (3) app push notifications throughout the conference – one (1) per day.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal

Name Badge & Lanyard Sponsor (Exclusive)

$5,500 incl. GST

This sponsorship opportunity offers prominent exposure to your organisation and logo. Each delegate will receive a lanyard & name badge when they register at the conference.

Inclusions

• Logo and acknowledgement as Name Badge & Lanyard Sponsor on all conference material including print, PDFs and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Logo printed on each delegate name badge and lanyard.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Sponsor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal

Keynote Speaker Sponsor (Limited Opportunities)

$4,500 incl. GST

By becoming a Keynote Speaker Sponsor, your organization will enjoy exposure to a significant captive audience, aligning your brand with a recognized leader in your field. Please note that participation in this opportunity is subject to approval by the speaker and the committee.

Inclusions

• Logo and acknowledgement as Keynote Speaker Sponsor on all conference materials including print, PDFs, and broadcast emails.
• Logo and hyperlink on the conference website, app, and online conference portal.
• 400-word company profile on the conference website, app, and online conference portal.
• Logo and hyperlink displayed with the speaker on the online program.
• Logo and hyperlink displayed with the speaker in the app.
• Logo printed with the speaker in the pocket program.
• Logo displayed on a slide before the speakers’ presentation.
• Three (3) PDF brochures/flyers available for download from the app and online conference portal.
• Two (2) promotional videos included in the app and online conference portal.
• Sponsor listing in the online conference portal.
• Logo in the pocket program.
• Logo displayed on a joint sponsors slide in the plenary hall.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.
• One (1) full in-person registrations including:
  • Welcome Reception
  • Access to all conference sessions
  • Access to the online conference portal

Childcare Bursary Sponsor

$2,500 incl. GST

Childcare bursaries will be offered to parents and carers of young children (under 5 years old) who may find it difficult to participate in the conference due to bringing small children to the conference or who incur extra expenses in leaving their children at home.

As a Childcare Bursary Sponsor, you will help promote participation, reduce barriers for delegates wishing to attend the conference and ensure the widest possible representation at the conference. Bursaries will be offered to help cover the cost of additional childcare either in Canberra or at home.

Inclusions

• Logo and acknowledgement as Childcare Bursary Sponsor on all conference material including print, PDFs and broadcast emails
• Logo and hyperlink on the conference website, app, and online conference portal.
• 200-word company profile on the conference website, app, and online conference portal.
• Logo in the pocket program
• Logo displayed on joint sponsors slide in the plenary hall.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

ECR Bursary Sponsor (Limited Opportunities)

$2,500 incl. GST

Bursaries will be provided to eligible early career researchers to support their participation in the conference. Each bursary will cover registration fees and offer financial assistance for travel and accommodation expenses.

By sponsoring the Conference ECR Bursaries, you will play a vital role in promoting inclusivity, removing obstacles for delegates, and enabling early career researchers to engage with peers and senior professionals in the eDNA field.

Inclusions

• Logo and acknowledgement as ECR Bursary Sponsor on all conference material including print, PDFs and broadcast emails
• Logo and hyperlink on the conference website, app, and online conference portal.
• 200-word company profile on the conference website, app, and online conference portal.
• Logo in the pocket program
• Logo displayed on joint sponsors slide in the plenary hall.
• Lead management software.
• Opt-in delegate list including first name, last name, organisation, state, and email address.

Acceptance

Acceptance of all applications is subject to our approval and we reserves the right to decline any application.

Payment

Payment is required within 14-days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation of Bookings and Tax Invoice

Once you have completed an online booking, you will be sent a confirmation email with a PDF Tax Invoice.

Point of Contact & Conference Updates

You will provide a single point of contact when booking to coordinate your participation. All information and updates be sent via email to your point of contact.

EFT Payments

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.

• BSB: 017 010
• Account #: 1085 82575
• Account Name: Conference Design Pty Ltd
• Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000
• Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.

Attendee Numbers

We will promote the event to maximise participation, but we do not guarantee a minimum number of attendees either onsite or online.

Package Inclusions & Associated Costs

Refer to the sponsor and exhibitor prospectus for inclusions for each package. All costs associated with your inclusions in the event will be borne solely by you and we shall have no liability for any costs unless we have explicitly agreed in writing.

No Cancellation of your Booking

All payments are non-refundable once an application has been accepted. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, including but not limited to travel, accommodation, exhibition and displays, or any other costs or expenses, if the in-person Event is cancelled or postponed due to an unforeseen circumstances or any occurrence that renders performance of the Event inadvisable, illegal, impracticable or impossible in our sole opinion. An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

If an in-person conference is cancelled or postponed, refunds will not be issued but available funds will be credited towards an online conference or a in-person conference.

Moving to an Entirely Online Event

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times. We reserve the right to amend or remove any sponsorship package, exhibition package or exhibition floor plan.

Disclaimer

Every effort has been made to present all the information accurately, however, we do not accept any liability for any inaccuracies in any published information. We will correct any published information as soon as possible and advise you as soon as possible.

Code of Conduct and Disruptive Behaviour

You agree your representatives will abide by the Conference Code of Conduct.

Codes of Practice

Where relevant, we urge you to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. We also encourage sponsors and exhibitors to adhere to the Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.

Revocation of Participation

We may revoke an agreement with you, if we believe, in our sole opinion, the participation of an organisation is prejudicial to the interests and objectives of the event Host.

Product or Service Endorsement

Your participation in the event or sponsorship of any activity does not indicate endorsement of your products or services and must not be stated or inferred in any way.

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.

Allocation of Exhibition Space

Exhibition spaces are selected when booking online. We may revise allocated spaces after taking into account an organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant by us.

Insurance

No insurance is provided.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. You will need to provide a certificate of currency to confirm your participation onsite.

Indemnity

You  shall indemnify and hold harmless the Host and Conference Design for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Host or Conference Design are found to be negligent.

Supply of Goods and Services

The supply of any goods, services, samples or advice is entirely at your own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.

Registration Terms and Conditions

All terms and conditions listed on the Registration page apply to your representatives.

Custom Stands

All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Opt-in Delegate List

The opt-in delegate list will be supplied to eligible sponsors and exhibitors prior to the conference and will include name, organisation, state and email address.  The list provided will exclude the names of delegates who have not provided their consent.

Interactive Exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays

Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue

You indemnify us from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.